Email signatures are a standardized extension of the IAFF brand. Consistency across all staff ensures clear, professional communication.

All IAFF staff are expected to use the approved format below.

Formatting

1. Name: All caps, Tahoma Bold, 12 pt
2. All other text: Arial, 11 pt
3. Alignment: Left aligned
4. Spacing: Single line spacing; no extra line breaks
5. Titles and divisions: May appear on one or two lines

Keep signatures clear and concise.

Do not add additional lines beyond the approved structure.

CONTACT INFOrmation

1. Include at least one phone number (mobile or office)
2. Multiple numbers may be listed if necessary, but keep formatting consistent (e.g., “M:” / “O:”)
3. Do not include fax numbers

OPTIONAL FIELDS

1. Include division or department names only when they add clarity to the role. Senior officers should omit them (it is implied the AGP for Communications is in the Communications Division); specialized roles may include them for context.

WHAT NOT TO INCLUDE

1. Logos or photos
2. Quotes
3. Social media links or icons
4. Personal messaging

If it’s not part of the standard format, it should not be included.

Sample Signature